Terms and Conditions

Updated January 2024

The Brisbane Art Show Association Inc (ABN 72 988 784 035) operates the Rotary Brisbane Art Show (the Art Show) and is a joint venture of the Rotary Clubs of Brisbane High-Rise and Paddington. Should any dispute arise over the meaning of these Conditions or an issues for which no precedent exists the matter shall be referred to the Art Show Committee (the Organising Committee), whose decision will be final. In this document use of the term Curator includes the Curator’s nominees, such as the Exhibition Coordinator.

    • Artists may enter the Art Show by submitting images of their artworks for consideration but must do so by using the online entry procedure. Conditions of Entry will be attached to the entry form, and applicants are required to read and comply with these Conditions. Artworks will be selected by the Curator after viewing the submitted images. Finalists will be advised of the accepted artworks selected for display at the exhibition venue and/or on the finalist website. Entered works must be paintings, hand-produced artworks or 3D works (e.g. in brass, ceramic or glass). Artistically produced digital, computer-generated or manipulated photographic-based images will be considered.
    • There is no limit on the number of artworks that can be entered per artist. Works must not exceed 1.6 metres in height or width. Oversized paintings will be rejected. Should an artwork meet allowable dimensions but exceed the space available for display the Curator retains the right not to display that work. A multi-panel work (a diptych or triptych) will be accepted as one work, but it's overall dimensions must be within the allowable maximum size criteria specified. Submitted multi-panel artworks outside these dimensions will be considered two or three separate works. Artists whose multi-panel works have been accepted may request a preferred hanging format, and a diagram should be provided when submitting artwork for consideration.
    • Space limitations may preclude all works selected for display at the exhibition venue from being displayed simultaneously. The display of accepted works will be at the sole discretion of the Curator. The organising committee reserves the right to remove sold works from display to provide hanging space for other works.
    • Entry to the show is initiated by the artist completing the online registration procedure by 11:59pm on Tuesday 30th of April 2024. All required details are to be uploaded online, including a current credit or debit card for payment of the Entry Fees. All applicants must have access to an email address, as all communication will be by email only.
    • Artists must submit images of the actual works they wish to enter. Each image must be of the entire work, supplied in jpeg format with a maximum file size of 1MB per image. The Curator reserves the right to reject any work that proves to be significantly different to the image originally submitted.
    • All artworks must be original uncopied works of the artist and must have been completed within the 12 months preceding the date entries are open to the public.
    • It is a condition of entry that only artworks that are the original intellectual property of the submitting artist will be considered for the prize. Image editing software is eligible, however, artworks generated using artificial intelligence or any automated processes are ineligible for participation. The artist affirms that the submitted artwork is a product of their individual creativity and does not infringe upon the intellectual property rights of any third party. Artificial Intelligence is defined as any process which leverages computers or similar information processing machines to mimic the problem-solving and decision-making capabilities of the human mind and that the Art Show Judges’ decision on what is or is not Artificial Intelligence is final.
    • Confirmation of artworks accepted will be sent to artists after images of the artworks have been reviewed and selected by the curator.
    • All works will be entered for the Best-of-Show Award unless the artist specifically requests otherwise in writing at the time of entering the show. The Best of Show prize is $15,000 (plus GST if the recipient is registered for GST) and the winner will be announced at the Opening Night function. The artwork awarded Best of Show is acquisitive and becomes the property of the Art Show and the winning artist forgoes all rights to the Best of Show work following the awarding of the prize.
    • All accepted works must be available for display and sale from the time of acceptance to the close of the show unless otherwise agreed to by the Organising Committee at its discretion. Substitution of alternate artworks in place of accepted artworks will not be allowed.
    • At the time of delivery to the venue all artworks must:
    • have the Art Show Label securely attached to the back or the bottom of the work.
    • be ready for hanging or display, which in the case of 2D artworks means they must be suitably framed and must have appropriate strength wire (or durable cord) attached to flush ‘D’ hangers. Eye-hooks are not acceptable due to their potential to damage other works in storage. Stretched canvas works will be accepted as ‘framed’ provided they have adequate cross-members to ensure rigidity.
    • Works that do not meet these hanging specifications will be rejected on delivery. Rejection of an accepted artwork for any reason will not result in a refund of entry fees.
    • A selection of artworks will be chosen to be exhibited in the finalist exhibition held at the venue and will also be displayed in an online exhibition. A further selection of artworks will be featured in an online only exhibition.
    • A non-refundable entry fee (inc GST) of:
      • $50.00 for the first work; and
      • $20.00 for each additional work
        must be paid online, using a credit or debit card, when entering the show. Entries will not be accepted until the entry fee has been paid. There is no limit to the number of entries that may be submitted.
    • All accepted works must be available for sale at the show or via the internet. The sale price for each work (including GST where applicable) will be that set by the artist when registering online. In keeping with industry standards, the Art Show will retain a 35% commission (including GST) on each work sold, based on the sale price.
    • The commission payable to the artist will be the same whether the artwork is sold at the exhibition venue or online.
    • Payments from sales will be available to artists (by bank transfer) within four weeks of the close of the show, with commissions and any fees deducted. A Tax Invoice will be issued for commission charged.
    • The Organising Committee, at the Curator’s discretion, reserves the right to withhold artworks from display considered to be non-acceptable for any reason including but not limited to the following: frame damaged, being without suitable frame or hanging wire, incorrectly labelled, oversized, or contrary to the entry guidelines specified in Section 1. Works found to be damaged when delivered by courier or a third party will not be accepted.
    • The Organising Committee, at the Curator’s discretion, reserves the right to remove any works from display at any time during the show. Any work withheld or removed from the show will not result in the refund of the Entry Fee.
    • Prizes are plus of GST when presented to GST registered artists. In all cases, a prize winner must supply an appropriate invoice to the organising committee on receipt of the prize.
    • Any individual piece of artwork is not eligible to win more than one monetary prize judged by the judging panel.
    • All prizes are awarded by the Organising Committee at it's sole and absolute discretion, and it reserves the right to not award a prize in any category if in the opinion of the judges none of the submitted works meet the standard reasonably expected for that category.
    • The categories for awards and associated prize money are:
      • Best in Show - $15,000
      • Three Highly commended - $1,000 each
    • The Organising Committee will appoint the judging panel. The judging panel will advise the Curator of the category prize winners and the Curator will arrange for the winning artists to be notified.
    • All decisions of the judging panel will be final, and no correspondence or discussion of results will be entered into.
    • The Organising Committee will exercise due care in handling all artworks but will not accept responsibility for any loss or damage thereto, however, caused while in its custody.
    • For the avoidance of doubt, the Organising Committee is not obliged to affect any insurance policies with respect to the artworks in its custody.
    • Artists accept all responsibility for their works, including insurance against all risks (including loss, damage, theft) during transit and whilst in the care of the Organising Committee.
    • Delivery of artworks: 2D and 3D artworks are to be delivered to Central Plaza One, Corner Creek and Queen Streets, BRISBANE on Saturday 13th of July 2024 between 8 am and noon only. Specific delivery instructions will be provided prior to the event. Any delivery fees incurred are the responsibility of the artist or representing third party. Labels supplied by the Curator must be attached by the artist to 2D works prior to delivery. Protective wrapping of 2D works should be minimised (for transport only) as these works will need to be unwrapped when delivered.
    • Country and interstate entrants ONLY may make arrangements for courier delivery of 2D artworks to temporary Brisbane storage in the week preceding the show – refer Section 9.1 below.
    • Collection of 2D and 3D artworks: All unsold artworks must be collected from Central Plaza One, corner Creek and Queen Streets, BRISBANE on Saturday 27th of July 2024, between 9.00 am and noon only. Specific collection instructions will be provided prior to the event. No responsibility will be accepted for unsold works uncollected at the designated collection time.
    • Country and interstate entrants ONLY may make arrangements for courier delivery of 2D artworks to temporary Brisbane storage during weekday working hours in the week Monday 8 to Friday 12 July. Arrangements should be made by emailing a request to the Exhibition Coordinator. Artworks not securely wrapped will not be accepted.
    • The organising committee will exercise due care in handling all artworks in temporary storage (before and after the show), but will not accept responsibility for any loss or damage thereto, however, caused while in its custody. The temporary Brisbane storage provider accepts no responsibility for the insurance of artworks while in its care.
    • Freight charges (where applicable) are to be met by the artist. Unsold works to be returned to the country and interstate artists will be temporarily stored until those artists arrange for their works to be collected by a courier in the week following the show. Relevant artists will be phoned to make arrangements for their works to be collected.
    • Artists must provide their ABN (if applicable) and GST status when registering online. The Organising Committee reserves the right not to accept an entry where no information or incomplete information is provided.
    • Completion of the online registration form signifies the artist’s acceptance and agreement to all Conditions of Entry and verification that all information provided to the Organising Committee is true and correct.
    • Artists are responsible for the GST applicable on gross sales prices and are personally responsible for any and all payments and compliance required by the ATO or GST-related law. So far as these laws and regulations are concerned, the Organising Committee is deemed to be acting as an agent for the artist.
    • The artist agrees to grant the Organising Committee the right for all displayed artworks (including internet display) to be reproduced for media promotion for this show and any future art shows or to be recorded and used for documentation. Copyright will reside solely with the artist.
    • The artist agrees to provide the Curator with a written Artist’s Profile and grants the Organising Committee approval for use of the information in this profile for publicity and promotional activity.
    • The artist agrees to participate in any art show promotional activity when reasonably requested by the Organising Committee.
    • The artist agrees to allow The Art Show access to the artist’s email address for promotional activities.
    • The Organising Committee does not accept liability for non-payment of an award if, for reasons beyond the control of the Organising Committee the funding for any award is not available for distribution. The artist indemnifies the Organising Committee against any claims whatsoever in relation to the said awards and wholly releases the Organising Committee from any such claim.
    • The artist indemnifies and releases the Organising Committee from claims for any loss, damage, theft or any other claim with respect to the artworks in the custody of the Organising Committee.
    • The artist warrants that each and every artwork is owned by the artist and is an unencumbered original work of art by that artist and fully complies with the Entry Terms in Section 1 above. The artist indemnifies the organising committee of any breach of warranty or any default or defect in any such work.

Share this with your friends